Property Reservation Process
Thank you for expressing interest in reserving one of our many sites.
Click on the link below to reserve the date that works best in your schedule.
To complete your reservation
Click in the middle of the empty cell (your cursor will turn into a hand) that represents the day of the month you wish to arrive and the site where you wish to stay.
A form will appear. Fill in as much information as you can, select other available sites and/or change your dates if necessary, then click on 'Submit Request'.
Requests are sent to Council, and reviewed in the order received, during business hours. Requests may not be processed immediately and are therefore not guaranteed to be successful.If the space you've requested is available, your request will be accepted and a confirmation email sent to you with the appropriate paperwork. If the requested space is not available, an email will be sent asking you to try another weekend. Please do not send paperwork and payment before you receive this email.
Once you have found a suitable date and site, fill out the online reservation.This online reservation is only good for four weeks without payment.
Immediately complete 202-PM Facility Camping Application and submit to the Service Unit Outdoor Program Consultant (OPC) for approval. If you are a Non-Girl Scout group such as a Boy Scout or Church group please send the application directly to the Register with payment to receive confirmation and request for insurance information. The address is 501 South College Ave. Newark, DE 19713.
1. Submit the approved application and check for the reservation fee made out to GSCB.
2. If registrar does not receive approved application and payment within 4 weeks of the online reservation, it will be cancelled.
3. Once you receive your confirmation packet from GSCB, you have been approved for the use of the site and your trip can proceed.
4. Be sure to take out additional insurance if you are a Non-Girl Scout Group or if you are staying at a given campsite for more than two nights.
5. Take the confirmation packet with you on the trip as you will need to fill out the GSCB Camping Report and the Troop Checklist for Care and Maintenance of Campsite forms.
6. Turn in completed Camping Report and Troop Checklist for Care of Maintenance to the Ranger before you leave. If you are staying at Sandy Pines then you will need to leave it in the box at the gate before you leave.
Refunds and Cancellations
Troops/Groups where reservations are cancelled at least one month prior to visit will receive either a refund or transfer of payment to a future camp date. Less than four weeks prior, only a transfer of payment to another camp date, there will be no refunds given.
Service Unit Encampments or Multi Unit Reservations cancelled at least three months prior to visit will receive either a refund or transfer of payment to a future date. Less than three months prior, you will be able to transfer the payment to another camp date. If you cancel within one month of your visit you will receive no refund or transfer of payment.
Layout
The calendar is laid out as a table, rows down represent days of the month, and columns across represent the individual sites. Weekends are highlighted.
Basic use
Download a quick guide (PDF, 1.2MB)
IMPORTANT: Javascript must be enabled to view the calendar and submit requests.
Select the campsite, month and year you wish to view from the top menu,
and click on the refresh button to refresh the calendar.
You can click on the site names above and below the calendar for more detailed information on that site.
Requests
You can make a request if you have a valid email address.
To make a request, click in the middle of the empty cell (your cursor will turn into a hand) that represents the day of the month you wish to arrive and the site where you wish to stay.
A form will appear. Fill in as much information as you can, select other available sites and/or change your dates if necessary, then click on 'Submit Request'.
What happens to my request?
Requests are sent to Council, and reviewed in the order received, during business hours. Requests may not be processed immediately and are therefore not guaranteed to be successful. If the space you've requested is available, your request will be accepted and a confirmation email sent to you with the appropriate paperwork. If the requested space is not available, an email will be sent asking you to try another weekend. Please do not send paperwork and payment before you receive this email. |
