Girl Scout Finances

Responsible financial management helps ensure that Girl Scout funds are used to create meaningful experiences for girls. This page brings together the policies, procedures, forms, training, and tools volunteers need to confidently manage Troop, Service Unit, and Juliette finances.

Troop Finances

Opening/Closing a Troop Bank Account or Changing Authorized Signers toggle arrow

Bank Account Request Form
- Only one online request form needs to be submitted per Troop/Group Bank Account. Upon completion the Volunteer Engagement Specialist will provide you with the necessary letter and board resolution by email; as it pertains to your specific request.
GSCB Finance Account Management Guidelines
GSCB Troop Financial Worksheet

Money Earning Activities toggle arrow

When product programs aren’t enough and troops are still in need of funds to support their activities or trips, they can explore Additional Money Earning Activities. For guidelines on what activities troops can do, please review the Additional Money Earning Policy.

The application must be submitted four weeks in advance, and Service Unit Managers will be notified when submissions are sent. Your Volunteer Engagement Specialist will review the application and be in touch with any questions and to let you know if your application is approved or denied. If your girls need help choosing an activity, see our brainstorming list for a variety of ideas!
Application | Activity Ideas | Guidance

Accepting Donations over $250 toggle arrow

Any single unsolicited donation of money in an amount greater than $250 must be submitted to GSCB accompanied by the GSCB Donation Pass Through Form. These donations will be processed as a “pass through” in order to comply with the IRS guidelines. GSCB will process and record the donation for compliance purposes and redistribute the full amount to the service unit or troop.

Redistribution payments will be made back to the service unit or troop via ACH to the bank account on file with GSCB.

If enclosing a check, please mail your form and check to the following address:
Girl Scouts of the Chesapeake Bay
ATTN: Philanthropy
4142 Ogletown Stanton Rd. PMB #312
Newark, DE 19713

If you would prefer to deliver the check in-person, please contact your Volunteer Experience Specialist to coordinate a pickup time and location.

Financial Assistance toggle arrow

Financial Assistance is now offered to girls and volunteers who fall into the guidelines set by the FDA Free and Reduced School Lunch Program. When “Request Financial Assistance” is checked during the registration process, a Member Care Specialist will reach out and share the Financial Assistance Application. Once completed, the FA will be approved or denied and the family communicated with accordingly.

It is recommended that Troops renew girl members with Troop funds. However, in Troops where this is not budgeted for, Troop Leaders should let families know that GSCB offers this assistance and how to apply. Leaders should be forthcoming in letting parents know that she/he can see in MyGS when a girl has FA pending and that this will be handled with discretion among other parents/caregivers. However, receiving FA is nothing to be ashamed of and GSCB offers this assistance so that Girl Scouting is available to all girls and families who want to participate.

Misuse Reporting toggle arrow

If at any point you suspect Girl Scout troop/group funds are being used inappropriately, we encourage you to report it to GSCB staff for investigation. If you suspect troop funds are being misused, please complete the Suspected Misuse of Funds Form as soon as possible. All submissions using this form are considered confidential. The submitters name and information will not be shared with anyone outside of the GSCB staff.

Service Unit Finances

Opening/Closing a Service Unit Bank Account or Changing Authorized Signers toggle arrow

Bank Account Request Form
- Only one online request form needs to be submitted per Service Unit Bank Account. Upon completion the Volunteer Engagement Specialist will provide you with the necessary letter and board resolution by email; as it pertains to your specific request.
GSCB Finance Account Management Guidelines
GSCB Service Unit Financial Worksheet
GSCB Service Unit Finance Report Submission

Financial Assistance toggle arrow

Accepting Donations over $250 toggle arrow

Redistribution payments will be made back to the service unit or troop via ACH to the bank account on file with GSCB.

If enclosing a check, please mail your form and check to the following address:
Girl Scouts of the Chesapeake Bay
ATTN: Philanthropy
4142 Ogletown Stanton Rd. PMB #312
Newark, DE 19713

If you would prefer to deliver the check in-person, please contact your Volunteer Experience Specialist to coordinate a pickup time and location.

Misuse Reporting toggle arrow

If at any point you suspect Girl Scout troop/group funds are being used inappropriately, we encourage you to report it to GSCB staff for investigation. If you suspect Service Unit funds are being misused, please complete the Suspected Misuse of Funds Form as soon as possible. All submissions using this form are considered confidential. The submitter's name and information will not be shared with anyone outside of the GSCB staff.

Juliette Credits

Juliette Credits are held by council in the Juliette's name. When participating outside of a troop, council will hold funds in the Juliettes name, as if council is their troop. Juliette Credits are held until September 1st of the year the Girl Scout graduates high school or until it reaches a zero balance.

Juliettes can contact council anytime to check their balance and should complete a GSCB Juliette Credit Redemption form to utilize Juliette Credits. All other GSCB policies related to money earning and financial assistance are applicable to Juliettes.

Finance Policies

Review the policies that guide the responsible management of Troop, Service Unit, and Juliette funds on our GSCB Policies page.